AI Usage Policy Generator

Generate a tailored AI acceptable use policy for your organization based on industry, size, and risk tolerance.

Integrations: Google Drive

When to Use

• The user needs to create an AI acceptable use policy
• An organization is adopting AI tools and needs formal guidelines
• The user mentions "AI policy", "acceptable use", or "usage guidelines"
• Legal or compliance teams request documentation for AI tool usage

Steps

Step 1: Gather Policy Inputs

Ask the user for:

1. Industry (finance, healthcare, tech, education, government, etc.)
2. Organization size (startup, mid-market, enterprise)
3. Risk tolerance (conservative, moderate, progressive)
4. Regulatory requirements (SOC2, HIPAA, GDPR, FedRAMP, PCI-DSS, none)
5. AI tool categories in scope (code generation, chat assistants, image generation, data analysis)

Step 2: Generate Policy Sections

Create a comprehensive policy document with these sections:

Section	Content
Purpose & Scope	Why the policy exists, who it applies to, what tools it covers
Approved Tools	Categories of approved AI tools, approval process for new tools
Data Classification	What data can/cannot be shared with AI tools by classification level
Prohibited Uses	Specific use cases that are not allowed (e.g., PII in prompts, code with trade secrets)
Security Requirements	Authentication, encryption, data retention, logging requirements
Intellectual Property	Ownership of AI-generated content, license compliance, attribution
Compliance & Audit	How usage is monitored, audit frequency, reporting requirements
Incident Response	What to do if data is accidentally shared, escalation path
Training Requirements	Mandatory training before AI tool access, ongoing education
Policy Review Cadence	How often the policy is reviewed and updated

Step 3: Customize by Risk Profile

Adjust the policy strictness based on risk tolerance:

• Conservative: Allowlist-only tools, mandatory review of all AI outputs, no external AI APIs, quarterly audits
• Moderate: Approved tool catalog with self-service request process, spot-check reviews, semi-annual audits
• Progressive: Default-allow with blocklist, trust-but-verify approach, annual audits with continuous monitoring

Step 4: Generate Google Drive Document

Create a well-formatted Google Doc with:

• Company logo placeholder and document metadata (version, date, owner)
• Table of contents with hyperlinks
• Each section with clear headings and actionable language
• Appendix with tool-specific guidelines
• Signature/acknowledgment page template

Step 5: Provide Rollout Guidance

Recommend a rollout plan:

1. Legal review — Have legal/compliance review the draft
2. Stakeholder feedback — Share with engineering leads and security team
3. Employee communication — Draft an announcement email
4. Training — Create or recommend training materials
5. Acknowledgment — Process for employees to sign/acknowledge the policy